Transparent Pricing

Clear pricing.
No surprises.

One platform — scheme management, rentals and financials. Pick the plan that fits your operation. Only pay for the units you manage.

All prices exclude VAT.

For Managing Agents Managing Agent

Managing Agent

For professional managing agents running multiple body corporate schemes.

Once-off setup fee R 7 500
R 1 500 /month base

Basic monthly subscription charge

Additional Users
2 – 5 users R 150 each/month
6 – 10 users R 125 each/month
11+ users R 100 each/month
R 3.50 per unit, per month — based on total units across all schemes. Not a per-invoice fee.
  • Full scheme financial accounting
  • Levy & debtor management
  • Bank statement import & reconciliation
  • Automated levy statements by email
  • Online meetings & agenda builder
  • Management reporting & CSOS levy calculations
  • Rentals, business financial & debit orders
  • Setup & training included in initial fee
Get Started

R 7 500 once-off setup · R 1 500/mo + user & unit fees

Self Managed

Self Managed

For schemes that prefer to manage their own administration directly.

Once-off setup fee R 5 000
R 750 /month base

Basic monthly subscription charge

Additional Users
2 – 5 users R 150 each/month
6 – 10 users R 125 each/month
11+ users R 100 each/month
R 5.00 per unit, per month — based on total units in the scheme. Not a per-invoice fee.
  • Full scheme financial accounting
  • Levy & debtor management
  • Bank statement import & reconciliation
  • Automated levy statements by email
  • Online meetings & agenda builder
  • Management reporting & CSOS levy calculations
  • Setup & training included in initial fee
Get Started

R 5 000 once-off setup · R 750/mo + user & unit fees

Training & Support

R 450 /hour

Charged at the hourly rate above, pro rata per half hour. Covers system training sessions, on-site support, and guided walkthroughs of features and modules.

Data Importing

R 450 /hour

Charged at the hourly rate above, pro rata per half hour. Covers migration of existing levy, debtor, financial and scheme data into BCMTrac from your current system.

SMS Credits
Buy in bulk and save — credits never expire
250
Credits
R 0.60
per credit
500
Credits
R 0.55
per credit
Best Value
1 000+
Credits
R 0.50
per credit

Large Portfolios

Running a large multi-agent operation? Let's talk.

For large managing agencies with complex portfolios, multi-office setups, or high user counts — we can build a plan around your specific requirements. BCMTrac currently manages over 4,200 schemes and 160,000+ scheme units across South Africa.

Custom user pricing On-site training Custom data migration Priority support Dedicated account manager
Contact Us
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Active Managing Agents

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Schemes Managed

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Scheme Units

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Financial Entries

Common questions

What is the once-off setup fee for?

The initial fee covers the full setup of your agency or scheme — configuration of schemes, user accounts, and comprehensive training on all features and modules within BCMTrac.

How is the unit transaction fee calculated?

The unit fee is charged per unit per month based on the total number of units registered across your schemes — not per invoice sent. Managing Agent: R 3.50/unit. Self Managed: R 5.00/unit.

What is the difference between Managing Agent and Self Managed?

The Managing Agent plan is designed for professional agencies administering multiple body corporate or HOA schemes on behalf of owners. Self Managed is for a single scheme managing its own administration directly.

Is my data backed up?

BCMTrac runs on dedicated infrastructure with daily automated backups and disaster recovery. Your scheme and financial data is never shared across tenants.

Is training & support billed separately?

Initial training is included in the setup fee. Any additional training sessions or on-site support after go-live is charged at R 450/hour, pro rata per half hour.

Do you offer a demo before we commit?

Yes. We offer a structured demo with your own data loaded rather than a generic walkthrough — so you see exactly how BCMTrac fits your portfolio from day one. Contact us to arrange.