BCMTrac — Platform Features
Everything a letting agent needs — automation, compliance, arrears and reporting all in one purpose-built system.
Request a DemoPurpose-built rental accounting that handles trust accounts, owner disbursements, maintenance invoices and full financial reporting.
Automated monthly rental invoicing per tenant with configurable billing dates, pro-rata calculations on move-in/out, and escalation management at lease renewal.
Dedicated rental trust (DRH) cashbook with full receipts, payments and bank reconciliation. Separates trust money from business funds in compliance with Estate Agency requirements.
Calculate and process owner net payment runs after deducting management fees, maintenance costs and municipal charges. Full disbursement statements auto-generated per landlord.
Automated tenant arrears tracking with configurable grace days, overdue notices, interest charging and escalation workflows. Full notes and history recorded per tenant.
Comprehensive rental reporting: age analyses, owner statements, vacancy reports, lease expiry schedules and income summaries. All exportable to PDF and Excel.
Capture and allocate maintenance invoices against properties. Recoveries from tenants or deductions from owner payments processed automatically within the disbursement run.
From first application to final vacate — every stage of the tenant lifecycle managed within one system.
Capture and manage fixed-term and month-to-month leases. Track start and end dates, escalation clauses, renewal options and lease history per property and tenant.
Structured tenant take-on process: capture full tenant details, deposit amounts, guarantees, utilities and move-in inspection notes. All linked to the lease and property record.
Automated lease expiry notifications with configurable lead times. Process renewals with adjusted rental amounts and new escalation schedules without losing historical records.
Structured vacate workflow: notice period tracking, final pro-rata billing, deposit reconciliation and refund calculation. Exit inspection notes captured on file.
Track rental deposits, damage deposit and key deposits per tenant. Interest calculation on deposits where applicable, and full audit trail for Rental Housing Tribunal compliance.
Manage your full rental portfolio in one view. Property details, ownership records, current tenant, lease status, occupancy rate and maintenance history all in one property file.
Keep landlords, tenants and suppliers informed — automated, documented and audit-ready.
Tenant rental statements and owner disbursement statements generated and emailed automatically on your chosen billing cycle. No manual production required.
Send bulk arrears reminders, lease renewal notices and payment confirmations via SMS and email directly from the system. Full delivery history maintained.
Record all tenant interactions, call notes, dispute resolutions and inspection findings. Chronological, tamper-evident audit trail available per tenant and per property.
Granular user permissions per staff member and portfolio. Restrict financial processing, reporting and communications access as your business requires.
At-a-glance portfolio overview: arrears totals, leases expiring this month, vacancies, pending disbursements and outstanding maintenance. Always know where your portfolio stands.
Integrated query management for tenant and landlord support requests. Log, assign and resolve issues inside the platform. Every interaction stays on record.
See how BCMTrac automates the time-consuming parts of rentals management so your team can focus on growing the portfolio.
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