BCMTrac — Platform Features
Run your managing agency's own financials on the same platform. Invoicing, creditors, bank reconciliation and management reporting all built in.
Request a DemoBill your clients professionally and track every rand owed to your managing agency — no separate invoicing tool required.
Generate professional invoices to your scheme clients for management fees, ad hoc services, and disbursements. Email directly from the system with full delivery tracking.
Set up recurring monthly management fee invoices per client scheme. Automated generation on your billing cycle — no manual repeating of invoices month after month.
Real-time debtor age analysis showing current, 30, 60, 90+ day outstanding balances per client. Never lose track of what's owed to your business again.
Issue credit notes against invoices with full audit trail. Partial and full credits supported, with automatic debtors ledger adjustment and VAT handling.
Full VAT-compliant invoicing with configurable VAT rates. VAT reports generated for SARS submission periods, and VAT exclusive/inclusive handling per line item.
Every invoice and statement emailed from the system is logged with full content, recipient and timestamp. Dispute a delivery? The record is right there.
Full double-entry business accounting with bank statement imports, reconciliation and a complete chart of accounts for your managing agency.
Configurable COA for your managing agency's own business. Income, expense, asset and liability accounts with proper grouping for financial statement production.
Import your business bank statement and reconcile against receipts and payments. Outstanding items flagged, reconciliation report generated and bank-ready at month-end.
Post manual journals for adjustments, accruals and corrections. Full audit log of every journal, who posted it and when. Prior-period journals with period-locking support.
Capture supplier invoices, process payments and track outstanding creditor balances. Creditor age analysis and payment run reports keep your business's payables under control.
Manage open and locked financial periods for your business. Year-end processing, period-lock controls and historical period access for auditors and accountants.
Generate a trial balance, income statement and balance sheet for your business at any point in time. Export to PDF or Excel for your accountant or year-end audit.
Know exactly how your managing agency is performing — revenue, costs, outstanding debtors and profitability at a glance.
Comprehensive management reporting suite: monthly income vs expense, revenue by client, outstanding invoices, payment history and fee income analysis.
Break down your management fee revenue per scheme, per month and per service type. Identify your most and least profitable client relationships with clarity.
View outstanding creditor balances, upcoming payment obligations and supplier age analysis. Never miss a supplier payment that could affect your scheme service delivery.
No more switching between accounting packages and your scheme management system. BCMTrac handles both — seamlessly.
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