BCMTrac — Platform Features
Every tool your body corporate and HOA practice needs — built into one unified, web-based system.
Request a DemoFull double-entry accounting built specifically for body corporates and HOAs — no 3rd-party plugins, no compromises.
Fully configurable chart of accounts per scheme. Create and manage income, expense, asset and liability accounts with proper contra mapping for compliant reporting.
Import bank statements and map transactions with automatic matching. Full cashbook with multi-bank support, reversals, and detailed bank reconciliation reports.
Automated bulk monthly levy processing across all units. Overdue interest, collection charges, copy statements, bulk emailing and registered debt collector fee support.
Full journal entry processing with contra accounts, batch journals and audit-ready posting history. Every transaction is traceable and reversible.
Manage open and closed financial periods per scheme. Year-end roll-overs, period-locking and historical period reporting built in as standard.
Comprehensive reporting suite: income statements, balance sheets, age analyses, debtors reports, creditors reports, levy schedules and custom management reports.
Automated municipal water and effluent billing per unit based on meter readings, with tariff management and bulk processing for schemes with sub-metering.
Electricity allocation and recovery billing module for common area electricity recovery. Configurable per scheme with full audit trail and unit-level recovery tracking.
Track scheme loans, repayment schedules, interest accruals and outstanding balances. Full integration with the cashbook and financial reporting modules.
Run meetings, votes, and trustee processes entirely within the platform — fully documented and legally compliant.
Host AGMs, SGMs and committee meetings online directly within BCMTrac. Attendance registration, quorum management, minutes capture and meeting packs all integrated.
Build professional meeting agendas using categorised agenda items. Link supporting documents, resolutions and voting items directly to each agenda point.
Conduct written round-robin (pole) votes between owners outside of formal meetings. Capture votes, track responses and generate compliant resolution records.
Manage trustee nomination and election workflows end-to-end. Capture nominations, track eligibility, and record election outcomes as part of the meeting process.
Full audit trail of every email sent from the system per scheme. View sent content, recipients, dates, and delivery status — invaluable for dispute resolution.
Track all SMS communications sent to owners, trustees and tenants. Delivery confirmation, bulk SMS management and cost tracking all in one place.
Record internal notes against owners, units and schemes. Full chronological history visible to authorised users — no more scattered spreadsheets and sticky notes.
Scheme-level calendar for AGM dates, levy due dates, inspection schedules and compliance deadlines. Shared visibility across your team so nothing falls through the cracks.
Granular access control, multi-role dashboards, and full scheme data management — all from a single admin console.
Role-specific dashboards for administrators, owners, trustees, suppliers and attorneys — 11 distinct portal views giving each party access to exactly what they need.
Full user management with granular permission controls. Restrict processing, reporting and communications access per staff member, per scheme, per function.
Manage scheme (company) records, owner (customer) data, unit allocations, and ownership changes. Bulk take-on via Excel import templates keeps migration quick and painless.
Integrated support ticketing for owner and trustee queries. Log, track and resolve issues directly within the platform. Full ticket history maintained per scheme.
Automated in-system notifications for key events: payment receipts, levy statements, meeting notices, document uploads and more. Configurable per scheme and role.
Internal messaging system between administrators, owners and trustees. Keeps sensitive scheme correspondence inside the platform and away from personal inboxes.
Request a personalised demo and see how BCMTrac handles the full lifecycle of your scheme management business.
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